Crew Members can now submit travel expenses easily and instantly. A receipt‘s data and image can now be captured at the same time an invoice is filed and assigned to a rotation or as a non-related expense and transmitted instantly or later if off the grid. By combining submitted data with company data from automated preprocessing travel policy rules are enforced, with inconsistencies or false claims being flagged automatically.

The bill of expenses, consisting of corresponding form-data and receipt images, is sent for factual audit to Crew Planning where any expense is verified. Thereby compliance with company’s travel policy is reviewed, automatic adjustments checked and approved by a human employee. Once approved, the data packet is sent to Accounting where the travel expense will be logged, a refund issued, and the entire transaction archived. Besides approval, multiple reject and inquiry scenarios can be initiated.